The name of the Club is "TROON ST.MEDDANS GOLF CLUB" (hereinafter referred to as "the Club*')
The object of the Club is to promote and encourage the game of golf in all its aspects for the benefit of all Club members.
3. Club Year
The Club year shall begin on 1st January and end on 31st December.
4.1 The Club shall comprise a Senior Section and a Junior Section.
4.2 Membership of the Club shall be open to all golfers. The Committee reserves the right to refuse an application for membership or to withdraw membership. The Committee may at its discretion appoint honorary members from time to time.
4.3 The Club may appoint an Honorary President and Honorary Vice-President(s) for life.
5. General Meetings
Annual General Meeting
5.1 The Annual General Meeting shall be held as soon as possible after the end of the Club year. Members shall he notified of the business to be transacted at least 14 days prior to the meeting; nominations und other proposals must he submitted to the Secretary at least 7 days prior to the meeting,
Fifteen members attending shall constitute a quorum.
5.2 The Annual General Meeting shall
(a) receive and approve a statement of the financial affairs of the Club, duly audited;
(h) select from the current membership of the Club the Captain, the other office hearers and all other members of the Committee;
(c) appoint an auditor annually;
(d) determine the annual subscription: the subscription is due on 1st January and must be paid by the end of February, failing which an entry to any Club competition will not be accepted.
(e) approve Honoraria,
(f) vote on proposals concerning the Sweep.
(g) vote on any other competent business.
Special General Meeting
5.3 A Special General Meeting shall be called when the Committee deems it necessary, or on presentation to the Secretary of a requisition stating the matter to be discussed and signed by at least 25% of the current membership. Members shall be notified of the business to be transacted at least 14 days prior to the meeting.
5.4 A resolution submitted to a Special General Meeting shall become effective only if voted for by two-thirds of the Club members voting.
5.5 A resolution to wind up the Club must be taken at a Special General Meeting called for that purpose alone, and shall become effective only if voted for by a majority of the Committee voting and by a majority of the other members of the Club voting.
6. Office-bearers and Committee
6.1 The Committee of the Club shall consist of Office-bearers (Captain, Vice-Captain, Secretary and Treasurer), the immediate past Captain and other members to a total of thirteen. The Committee may at its discretion co-opt additional members who shall demit office at the next Annual General Meeting.
6.2 The Captain and Vice-Captain shall normally be appointed for one year only but may be re-appointed for further terms of office.
Committee members are expected to serve for 2 years. Any vacancies occurring among the Office-bearers, or in the Committee, during the year may be filled by co-option and any members so co-opted shall demit office at the next Annual General Meeting.
6.3 An Office-hearer or Committee member shall on demitting office, return all minute books, financial records, funds etc., belonging to the Club.
7.1 The Management of the Club shall be vested in the Committee which shall meet as often as required but at least once each month. Five present shall constitute a quorum. Full minutes of all Committee meetings shall be kept.
7.2 The Committee shall appoint Conveners and sub-committees as appropriate at the first Committee meeting after the Annual General Meeting. One of the Conveners shall be responsible to the Committee for the running of the Junior Section and all matters in connection therewith. Club members may be co-opted to assist the Committee as and when required.
7.3 The Committee shall determine the Junior Club subscription.
7.4 The Committee shall have powers to run fundraising events in the interests of the Club.
7.5 Any complaints from Club members must be made in writing to the Club Secretary and signed by the members concerned. The Committee shall consider all complaints so made and the Secretary shall notify the member in writing of the Committee's findings.
7.6 All regulations and decisions made and orders given by the Committee shall be binding on every Club member until set aside at a General Meeting.
7.7 All Competitions of the Club shall be run under R. & A. Rules, Local Rules and Club Competition Rules.
8. Amended of Constitution
This Constitution shall only be amended at a Special General Meeting and any amendments shall become effective only if voted for by two thirds of the Club members voting.