1. Name

1.1 The name of the Club is "TROON ST.MEDDANS GOLF CLUB" (hereinafter referred to as "the Club").

1.2 The Club shall affiliate to Scottish Golf Ltd and the Ayrshire Golf Association.

2. Object

The Club shall hold the following as its aims and objectives and shall strive to fulfil them at all times:

• To promote the game of golf for the benefit of members and the local community.
• To provide access to golf for players of all standards in a friendly and welcoming atmosphere.
• To arrange social events, competitions and matches for members.
• Promote and abide by the Rules of Golf and the Rules of Handicapping as they are fixed by the R&A.

3. Club Year

The Club year shall begin on 1st January and end on 31st December.

4. Membership

4.1 The Club shall comprise a Senior Section and, where demand exists, a Junior Section.

4.2 Membership of the Club shall be open to all golfers regardless of gender, age, race, religion or belief, sexual orientation or disability.

4.3 The Committee reserves the right to refuse an application for membership or to withdraw membership but will not do so on grounds of gender, gender reassignment, age, race, religion or belief, sexual orientation, marriage and civil partnership, pregnancy and maternity or disability.

4.4 All members agree, as a condition of membership, to abide by the Club's constitution and bylaws as well as code of conduct, disciplinary procedures and all measures designed to support the principles of equality, diversity and inclusion.

4.5 All members have a responsibility to oppose discrimination and promote equity of opportunity in all aspects of Club life. The Club shall treat any discriminatory behaviour in line with its disciplinary procedure seriously.

4.6 If the conduct of any member, either in or out of the clubhouse, on the course, or elsewhere is such that it appears to impair the character or good standing of the Club, or if any member wilfully disobeys any order of the Club communicated to such member or is in breach of any rule of the Club, said member may be subject to disciplinary procedures.

4.7 The Committee may at its discretion appoint honorary members from time to time.

4.8 The Club may appoint an Honorary President and Honorary Vice-President(s) for life.

5. General Meetings

Annual General Meeting

5.1. The Annual General Meeting shall be held as soon as possible after the end of the Club year. Members shall be notified of the business to be transacted at least 14 days prior to the meeting; nominations and other proposals must be submitted to the Secretary at least 7 days prior to the meeting.

5.2 The Annual General Meeting shall:

(a) receive and approve a statement of the financial affairs of the Club, duly audited.
(b) select from the current membership of the Club the Captain, the other office-bearers and all other members of the Committee.
(c) appoint an auditor annually.
(d) determine the annual subscription. The subscription is due on 1st January and must be paid by the end of February, failing which an entry to any Club competition will not be accepted.
(e) approve Honoraria.
(f) vote on proposals concerning the Sweep.
(g) vote on any other competent business.

Special General Meeting

5.3. A Special General Meeting shall be called when the Committee deems it necessary, or on presentation to the Secretary of a requisition stating the matter to be discussed and signed by at least 25% of the current membership. Members shall be notified of the business to be transacted at least 14 days prior to the meeting.

5.4 A resolution submitted to a Special General Meeting shall become effective only if voted for by two-thirds of the Club members voting.

5.5 A resolution to wind up the Club must be taken at a Special General Meeting called for that purpose alone, and shall become effective only if voted for by a majority of the Committee voting and by a majority of the other members of the Club voting.

5.6 Any such winding up shall be carried out in accordance with clause 9 (Dissolution and Distribution of Assets).

6. Office-bearers and Committee

6.1 The Committee of the Club shall consist of Office-bearers (Captain, Vice-Captain, Secretary and Treasurer), the immediate past Captain and other members to a total of thirteen. The Committee may at its discretion co-opt additional members who shall demit office at the next Annual General Meeting.

6.2 The Captain and Vice-Captain shall normally be appointed for one year only but may be re-appointed for further terms of office.

Committee members are expected to serve for 2 years. Any vacancies occurring among the Office-bearers, or in the Committee, during the year may be filled by co-option and any members so co-opted shall demit office at the next Annual General Meeting.

6.4 An Office-bearer or Committee member shall on demitting office, return all minute books, financial records, funds etc., belonging to the Club.

7. Management

7.1 The Management of the Club shall be vested in the Committee which shall meet as often as required but at least once each month. Five present shall constitute a quorum. Full minutes of all Committee meetings shall be kept.

7.2 The Committee shall be responsible for adopting policies, codes of conduct, and disciplinary procedures.

The Committee shall have the authority to adopt, implement, review and amend Club policies and procedures from time to time, including but not limited to:

• Safeguarding and Child Protection.
• Equality, Diversity and Inclusion.
• Disciplinary and Complaints Procedures.
• Codes of Conduct.

Such policies and procedures:

• Shall be consistent with the Club's constitution and its obligations.
• Shall comply with guidance issued by Scottish Golf and relevant local authorities.
• May be amended by the Committee without requiring an amendment to this constitution.

The Committee shall ensure that all members are notified of any significant changes to Club policies.

7.3 The Committee shall appoint Conveners and sub-committees as appropriate at the first Committee meeting after the Annual General Meeting. One of the Conveners shall be responsible to the Committee, where demand exists, for the running of the Junior Section and all matters in connection therewith. Club members may be co-opted to assist the Committee as and when required.

7.4 The Committee shall determine the Junior Club subscription, if applicable.

7.5 The Committee shall have powers to run fundraising events in the interests of the Club. All funds raised by the Club will be used to promote the Club's objectives.

7.6 All complaints must be made in writing to the Secretary and signed by the person(s) complaining. The Club has the power to suspend a member pending an investigation and any subsequent hearing in line with the Club's disciplinary procedures.

7.7 All regulations and decisions made and orders given by the Committee shall be binding on every Club member until set aside at a General Meeting.

7.8 All Competitions of the Club shall be run under R&A Rules, Local Rules and Club Competition Rules.

8. Amendment of Constitution

The constitution shall be reviewed annually and may only be amended to coincide with the commencement of a new membership period. All amendments must be agreed at an Annual General Meeting and shall become effective only if voted for by two thirds of the Club members voting.

9. Dissolution and Distribution of Assets

If the Club is dissolved or wound up, any remaining assets, after the satisfaction of all debts and liabilities, shall not be distributed among the members of the Club.

Such assets shall be transferred to one of the following:

• A Community Amateur Sports Club (CASC).
• A registered charity.
• A not-for-profit organisation with similar sporting purposes, including one recognised by Scottish Golf or the relevant local authority.

The receiving organisation must have similar objectives to the Club and must prohibit the distribution of income and assets to its members.

The decision as to the destination of the assets shall be made by the members at the Special General Meeting at which dissolution is approved.